MEETING TEMPLATE

Policy group feedback

Feeding back on a draft policy

RadHR Core Team

Meeting templates

Policy group feedback

Meeting template

A meeting template for small team feedback on a draft policy, with facilitation prompts to focus on the parts of the policy the team feel need the most work or there are more divergent opinions around.

Context

You’ve done a draft of a new policy and want your overstretched team to help you see what’s still missing or might be improved. You want to help them make their feedback as specific as possible and you want to use what limited time you have together to get into the parts of the policy that there is least agreement on, in order to try and reach consensus together. By then end, you should have a clear list of agreed amendments, reflecting the changes that the team had decided upon, which can be integrated and then double-checked with everyone to ensure they reflect the discussion.

Plan

Time needed: ~3hrs (though this will always vary depending on how close to agreement the group is at the start and if the team has been involved in previous thinking about the policy, or not.

Meeting Plan

Materials

Feedback Templates

Prep requirements

  • A draft policy, circulated with the team with significant lead time
  • Advance feedback from the full team (in the feedback template)
  • A facilitator who has assessed the feedback from the team, to focus conversations around particular sections of the draft policy where there are questions or disagreements.

Discussion

To comment or ask a question, visit our community discussion page...

Comment on our forum: community.radhr.org

Support

Want some help to run this meeting?

The RadHR core team has limited time to offer facilitation support to groups. We can't say yes to most requests, but if time allows, we will try to do so... Get in touch!

Feedback

Have you used this template?

What worked? What didn’t? Were the instructions clear enough?

Let us know so we can keep improving it for others’ to use. The more specific your feedback, the easier it will be for us to make adjustments or improve on the guidance.

Licence

These meeting templates are shared under a Creative Commons (CC BY-SA 4.0) licence.

This means you are free to:

  • Share—copy and redistribute them in any medium or format;
  • Adapt—remix, transform, and build upon them for any purpose, even commercially.

And if you do, you must:

  1. Attribute—Give credit to the author and source appropriately and say whether any changes have been made from the original resources;
  2. ShareAlike—Share your work under the same licence, and link to details about it.