Maintenance meeting

Faff / Check-in

~10 mins

Check in question:

[How are you coming into the space today? Or facilitator can change to a different check-in question]

Outline rough structure:

• Space for a ‘temperature check’ (Fulfilment / Closeness / Enjoyment)
• Space for capacity check
• Space for sharing difficulties, worries, clarifications, e.g. interpersonal dynamics, things that happened in a workshop
• Space for solutions e.g. 1-1 chat, item on next meeting agenda, facilitated 1-1

Initial temperature check – go-round

~15 mins

Key prompt questions:

• How much are you enjoying RadHR right now?
• How close are you feeling to others in RadHR?
• How fulfilled are you feeling by RadHR work?

Capacity check – go-round

~15 mins

Key prompt questions:

• How is your capacity feeling at the moment?

Additional prompt questions:

• How are your work areas feeling for you? 
• Are there any areas you’d like more/less support, or more/less ‘mandate’?
• What work would you like to do less of in the next few months, that you’ve had your fill of?
• What work would you like to do more of in the next few months, that you’ve had your fill of?

Leaning into difficulties

~25 mins

This is more of an open space than the previous two sections and is not strictly a go-round, but if there is limited sharing the facilitator can adopt a more structured approach to this section.

Potential prompt questions:

• Is there anything that’s felt difficult for you at RadHR recently?
• Do you have any questions / worries / concerns you’d like to raise?
• Are there things you’d like to discuss through an alternative medium (e.g. 1-1, through a proxy, with an external facilitator, etc.)What would a solution look like?

Close

~10 mins

Wrap up.

If any next steps have come out of the meeting, assign relevant action points.

For example:

• Organise a 1-1 follow-up or buddy meet
• Research and book an external facilitation
• Add a point to next team meet agenda
• Find a time/date standalone team meeting in everyone’s calendars